Legal Secretary

Responsibilities:

  • To produce documents, letters, drafts, all of which should always be drafted in firms’ styles and according to the appropriate templates;
  • To support the Team in document production, filing, the smooth running of the office and performing administration accurately and on time;
  • To plan and organize the working day of the Partner and the lawyers;
  • To keep client databases and contacts up to date;
  • To open matters and check conflicts;
  • To answer the telephone in a professional and helpful manner;
  • To receive and send mail, logging and registering where appropriate;
  • To organize travels of the Team members (book hotels, air tickets, train tickets). To keep costs and efficiencies in mind;
  • To work with other secretaries and support functions to help the firm achieve its goals;
  • To perform other duties that might be assigned.

Requirements:

  • Higher education;
  • No less than one year’s working experience in a similar position in a legal firm/consulting;
  • English fluent, German (at least upper intermediate) OR English fluent, French (at least upper intermediate);
  • Excellent knowledge of Word, Power Point.

Working conditions:

  • Working hours from 9.30 am till 6.30 pm (fixed hours);
  • Salary is paid twice per month;
  • Medical Insurance after a probationary period (3 months).
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